Time Management for the Holidays

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My Top 5 Tips for sane and safe planning during the holidays.

This is one of my favorite times of the year, I can plan all the holiday parties I want and not go crazy. It’s the one time of the year that I can turn on all the great holiday party ideas that I’ve been storing up for the year. And you know me, holiday decorations, party themes, finger food, appetizers – you name it – I’ve got something I want to try.

But, this is also the time of year that we can lose ourselves in all the demands on our time. Considering that the usual demands don’t stop – work, the meetings, classes, a visit to the dentist, coffee with a friend, a drive downtown – we’re adding a lot of extra stuff. This is where all those years owning my restaurants comes in handy.

Owning a restaurant is all about planning. A well-managed restaurant is a little like a ballet. The key to making it easy? We never let up. We always plan ahead. And, we’ve always got a plan “B” – you know, just in case.

My Top 5 Tips for Holiday Planning:

  1. Start early – like NOW. If you’re like me and sometimes think it’s a circus up there – write it down! Don’t rely on your memory to hold in all the ideas and schedules in your head. Use that smartphone that you’re carrying around. It’s got a calendar function in there that works pretty well.
  2. Big time saver: make a list of everything that you need to do and update it on a regular basis. Include everything: shopping for gifts, shopping for food – your grocery list, Holiday decorations – whatever. Then consolidate the lists into shopping trips.
  3. Match your calendar with your list. Set blocks of time for everything from your list. Pick a start time and how long you think it will take, but pad the time block a bit and expect delays. They are inevitable. Do as much early as you can i.e. – anything that doesn’t spoil try to buy way ahead of when you will need it.
  4. Multitasking isn’t always the best idea any time of the year. But, it’s particularly true this time of year. In fact, multitasking too many different things often produces a disaster. Speaking for myself, I focus on one task at a time. Make it right. Then move on to the next.
  5. Follow your plan and schedule as closely as possible. If, for some reason, something is delayed or postponed, reschedule it immediately or delete it entirely. Resist the temptation to “save” tasks that – for whatever reason – cannot be completed as planned. Reschedule or move on.

Along with my “TOP 5” holiday planning tips, make sure that that you always think about doing something nice for yourself each day. Whatever it is – some quiet time, a hot bath, watching your guilty pleasure – just take time in the day (or evening) to do something you like to do for only you!

And, most important of all, don’t forget to breathe. The bustle of the holidays may encroach on your space a bit. Some of the tasks may pile up – especially if you have kids (or friends and relatives with kids). The stress level may climb a bit. Remind yourself (if you can every day) that you’re in control. Your schedule is your key to getting everything you need accomplished for the holiday season.

Remember there are only 24 hours in a day. If you schedule too much for one day, prioritize and start taking things off your list – if you can – try to delegate what you can’t get to. You’re only human! It’s OK to say no.

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